Dutch VAT Number Being Rejected for DAC7 Declaration (Sole Proprietor)
I’m unable to proceed with the DAC7 Declaration because my Dutch VAT Registered Number (VRN) keeps getting rejected. The confusion seems to arise from the fact that, in the Netherlands, a sole proprietorship’s VAT registration is listed under its trade name—even though it’s legally tied to my personal name.
Documents Provided to Seller Support:
- Business Register Extract from the Netherlands Chamber of Commerce showing the trade name, my personal name, date of birth, and address.
- Netherlands Tax Authority Document confirming my VAT number (btw-id), addressed to me, at my address.
- Sole Proprietorship Explanation from the Dutch Chamber of Commerce, detailing that a sole proprietorship is not a legal entity.
Despite submitting these documents, my VRN is still rejected, preventing me from finalizing the DAC7 Declaration.
Current Case Number: 17357720891
Previous Case Number: 16517870671 (a similar issue from last year)
I would appreciate help on how to proceed to get it verified.
0 replies
Seller_MOPMonJOoNcJ3
Yep, same issue here. I managed to open a case in October 2024, and they manually confirmed my VAT number, but I have since had to add the DAC7 info 2 more times, with the latest now here again.
An extract of the VIES (VAT Information Exchange System) has seemed to work for me to get them to validate it manually. But it doesn't stick. In the US you can only work under your personal name if you have a sole proprietorship, not like us where we have business names.
PS. A sole proprietorship is not a separate legal entity in the Netherlands, meaning you are solely responsible for the actions of the business and vice versa. It is a legal entity, just not separate from you. You and it are one and the same. Otherwise you couldn't do business, sign contracts etc. under your business name, it's just that anything the business is liable for, you are liable for, since it's not separated from you.
So, you can get it verified, but it won't stick, I'm just going around and around in circles. And each time they start charging VAT you can't get back, and sales tank into oblivion since your account is at risk.
Seller_i6S8knzW6zU6Z
Hi @Seller_yE8k6XIGzDVrf,
According to the DAC7 help page, under the section "What information must I provide to Amazon?", sole proprietors fall under the "individual" seller category (the help page notes that "an 'individual' is a seller who is not an entity").
When working with Seller Support on this case, you might want to specifically mention that you're filing as an "individual" under DAC7 requirements, not as an "entity" - this distinction could help clarify the verification process.
Seller_MOPMonJOoNcJ3
Hey, did you manage to get it revalidated. If not, this might help.
Frustrated, I decided I would revive my EU account (I had stopped selling in the UK and Germany after I sold through retailers there, but my German and Belgian retailers have gone out of business, or simply closed). And validating my VAT took like 30 seconds, the tool was entirely different from the one I was used to here. Here you had to add the number, couldn't add the suffix because it has the BXX in it, and then add the files etc.
Seller support did not want to validate my VAT number manually anymore, they said I should add the B62 suffix at the end. Which you can't in the old form. On a hunch I decided to check, and that new tool is now also in the US backend. You just enter the country, then enter the number, which does accept letters in it, and choose the address.
If you also have an older account and have added your VAT number with the old form that requested files. Remove your VAT number and then re-add it. Validates in 30 seconds or so. Hopefully that was the issue, and now my DAC7 info actually sticks.
