Sell on Amazon Sign in
This article applies to selling in: United States

Customer Service Rating FAQ

What is Customer Service Dashboard?

Your Customer Service Dashboard represents key metrics that impact buyer satisfaction with your responses to their inquiries.

Key metrics on the dashboard:

  1. First Contact Resolution Rate
  2. Average Response Time
  3. Customer Service Rating

The Customer Service Dashboard page is updated each week with new data calculated over a running 4-week period. For example, your Customer Service Rating in the week of Jan 1, 2019 is calculated from the feedback from December 1, 2018 - December 31, 2018.

What is First Contact Resolution Rate?

First Contact Resolution Rate indicates how often your first reply to a buyer resolves their question/issue.

Why is First Contact Resolution Rate important?

Buyer’s satisfaction is strongly correlated with First Contact Resolution Rate. Repeat requests, negotiations, escalations often lead to frustrated buyers and effects repeat purchases from you. First Contact Resolution Rate is also useful to track efficiency for your customer service providing insights into improving customer service which may lead to reducing overall customer service costs.

What is Average Response Time?

Average response time indicates how long it takes you to respond to buyer’s inquires.

Why should I care about Average Response Time?

Buyers feel valued when they know their business is valued. If buyers feel neglected and their inquiries do not receive a quick response, they look for other avenues to solve the issue. A-to-Z Claims is one such avenue which impacts your Selling ability on Amazon.

Is faster response always better?

While speed is important for exceptional customer service requires quality and helpfulness takes priority.

What is Customer Service Rating?

Customer Service Rating indicates buyer satisfaction in response to your reply. We gather buyer feedback on your response messages through a survey asking "Did this solve your problem?".

When do buyers receive the “Did this solve your problem?” survey for Customer Service Rating?

Anytime Selling Partners reply to a buyer message they received, the "Did this solve your problem?" survey will be included at the bottom of their response message to the buyer. This survey is not included on messages sent from Selling Partners to proactively contact the buyer without having received a message from the buyer first.

What happens if I resolve a buyer's problem after they have submitted negative feedback in the survey?

Your customer service rating reflects whether a buyer was satisfied with an entire conversation. For longer conversations where the buyer provides feedback on multiple messages, your Customer Service Rating will only consider the most recent feedback from the buyer.

This means that if the buyer provides positive feedback at the end of a conversation in the “Did this solve your problem survey”, your Customer Service Rating will only be positively impacted. If the last feedback provided in a conversation by the customer through the “Did this solve your problem?” survey is negative, your rating will be negatively impacted.

Why did my customer service rating not updated this week?

Your Customer Service Rating is calculated each week. Some weeks Selling Partners may not receive the required 40 buyer responses to the “Did this solve your problem?” survey in the last 4 weeks. In these instances where a seller has not received enough responses, they will be shown their rating from the most recent calculation that had enough responses.

Each week, your rating will be automatically re-evaluated (without no manual intervention) based on the number of survey responses.

Why do I not see my customer service rating?

Only Selling Partners who have received 40 responses from buyers within the last 4 weeks on "Did this solve your problem?" feedback survey listed on all seller responses emails will see a Customer Service Rating to ensure that the calculated rating is meaningful.

Each week we will re-evaluate whether you have received enough responses to calculate your rating.

Why does the customer service rating matter?

Buyer satisfaction is critical for business growth and is directly correlated to a high seller feedback rating. Your Customer Service Rating is a representation of the quality of your service and an indication on whether buyers would be likely to purchase from you again.

High Customer Service Ratings are correlated with repeat purchases. Low Customer Service Ratings are correlated with negative seller feedback. Additionally, when responding to the question “Did this solve your problem?”, buyers have the option to provide direct seller feedback that is enforceable.

Does the rating include customer service feedback on my FBA orders?

Yes, your Customer Service Rating includes feedback for all orders regardless of whether they are fulfilled by you directly or through Amazon fulfillment. Despite the logistics being handled by Amazon, feedback on FBA orders are included as customers can reach out to you directly with non-fulfillment related questions accounting for 71% of customer inquiries. Feedback on both pre-order questions and post-order product and fulfillment questions are included within the rating for all orders.

Is my score good or bad?

Table below summarizes ideal scores and what the range equates to:

Metric

Needs Attention

(Range marked in Red)

Needs Improvement

(Range marked in Yellow)

Keep It Up

(Range marked in Green)

Customer Service Rating 0 – 5.9 6 – 7.9 8 – 10
First Contact Resolution Rate 0 – 54% 55 – 79% 80%+
Average Response Time 12 + hours 2 – 12 hours 0 – 2 hours

Will my account be suspended for a low Customer Service Rating, First Contact Resolution Rate and Average Response Time?

We will not suspend your selling privileges on Amazon if you have a low score.

How can I improve my rating?

What to do:

  • Shorten the time to respond to and resolve buyer issues.
  • Always meet Amazon’s 24-hour service level agreement.
  • Personalize your communication (e.g. name, repeat customer, prior communication).
  • Write clear, concise, and professional responses to buyer questions.
  • Test any included links before sending the message.
  • Include tracking information when responding to buyers asking for a shipping update.
  • Have buyer-friendly cancellation and return policies.
  • Ensure your shipping and return policies are listed on the product page.
  • Acknowledge buyer complaints, apologize and ask what you can do to fix it.
  • Be clear in setting your customer's expectations and meet them (e.g. response time, replacements, refunds).

What not to do:

  • Ship without tracking information.
  • Ask customers to find information or complete work that you are able to do yourself (e.g. contact the carrier).
  • Include vague or empty product descriptions, shipping or return policies in your messages.
  • Send automated reply emails to customers.

Sign in to use the tool and get personalized help (desktop browser required). Sign in


Reach Hundreds of Millions of Customers

Start Selling On Amazon


© 1999-2021, Amazon.com, Inc. or its affiliates