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This article applies to selling in: United States

Use the Check My File feature

The Check My File feature allows you to validate your Inventory File Template before creating or updating your listings in the Amazon catalog. This feature detects errors in the file, and adds information and formatting that allows you to identify items that triggered errors and warnings. You can then correct the errors and warnings in this same file, and upload the corrected file to create or update your listings on Amazon.

The Check My File feature helps you do the following:

  • Identify and correct common errors
  • Identify and correct quality alerts
  • Automatically build variations (currently only supported for Clothing & Accessories category)

To use the Check My File feature:


  1. In Seller Central, under Inventory, select Add Products via Upload.
  2. Download the appropriate Inventory File Template for your products and update it with your changes.
  3. On the Add Products via Upload page, in the Upload Inventory Files section, select the type of file you want to upload.

    The file types currently supported for this feature are:

    • Inventory files for non-Media categories
    • Standard Book Loader File
    • Music Loader File
    • Video Loader File
  4. Browse to select the Inventory File Template that includes your changes and click the Check my file button.
  5. When processing is complete, download the checked file from the Inventory file upload status section at the bottom of the page; under Actions, click View checked file.
  6. Review error and warning information in the checked file and make your updates.
  7. Save the updated file as a Text (tab-delimited) (*.txt) file. Excel saves the active sheet only (the Template tab).
  8. On the Add Products via Upload page, do one of the following:
    • Re-check your product information, repeating the steps above.
    • Create or update your listings by selecting the tab-delimited file that includes your updates then clicking Upload Now.

New tabs in checked file

The checked file that you download will include two new tabs:

Checked File Instructions

Describes how to review, correct, and upload the checked file.

Checked File Summary

Summarizes error, warning, and info messages; identifies top 3 attributes with most errors or warnings.

New columns on Template tab of checked file

Column Name Description
# of attributes with errors This column shows the number of errors found for a specific SKU/row. Errors will block your listings from being created on Amazon. Review the entire row to identify the errors, which are highlighted orange and show the error message in a comment box. To read the message in the comment box, hover your cursor over the highlighted cell. You may need to expand the comment box to see the entire message.
# of attributes with other suggestions This column shows the number of warnings or suggestions found for a specific SKU/row. Warnings or suggestions will not block your listings from being created on Amazon. However, if you fix warnings or suggestions, customers may discover your products more easily.

Review the entire row to identify warnings and suggestions. Warnings are highlighted in yellow and show the warning message in a comment box. We may also suggest changes to your file based on the data you've provided. These suggestions are highlighted in blue and details are provided in a comment box. To read the message in the comment box, hover your cursor over the highlighted cell. You may need to expand the comment box to see the entire message.

Automatically configure variations

Before you create a product variation listing, check whether this variation of the product is already in the Amazon catalog. If the variation exists and corresponds to the item that you want to list, you can click Sell yours instead of creating a variation. If the variation does not exist, follow the procedure below to configure variations automatically.

If you sell products in any of the following categories, Amazon will automatically configure variations for your listings when you use Check my file feature:

  • Apparel
  • Automotive
  • Baby Products
  • Beauty
  • Furniture
  • Grocery
  • Health & Personal Care
  • Home
  • Home Improvement
  • Kitchen
  • Lawn And Garden
  • Luggage
  • Mobile Electronics
  • Office Products
  • Outdoors
  • Personal Care Appliances
  • Pet Products
  • Shoes
  • Sports
  • Tools
  • Wireless
Note: We configure variations automatically based on attributes like brand and title. Ensure that your listings have the correct Brand Name, Item Type Keyword, and Department. Also, ensure that the size and color mentioned in each product title matches with what you entered in the Size and Color fields.

Follow the steps given below to automatically configure variations once you have downloaded the appropriate Inventory File Template for your products and updated it with your changes:


  1. Upload your Inventory File Template and click Check my file.
    Note: There is no need to include parent SKUs in your listing. The tool will automatically generate parent SKUs for you.
  2. When processing is complete, download the checked file from the Inventory file upload status section at the bottom of the page; under Actions, click View checked file. Review the variations suggested. The recommended variations will be highlighted in blue.
  3. If you agree with the suggested variations:
    1. Save the file as a Microsoft Excel file.
    2. In Seller Central on the Inventory link, select Add Products via Upload.
    3. To upload the inventory file, select the type of file to upload.
    4. Click Browse to select the file saved as a Microsoft Excel file.
    5. Click Upload in the UPLOAD FILE section and then click Upload.
  4. If you do not want to use the suggested variations for a specific SKU, delete the values in the blue-highlighted cells that correspond to that product in the Excel file before you upload the file.
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